ActiveF
Finance built
for 
housing
ActiveF is the accounting system for housing associations: purchasing, ledgers, fixed assets, tax and reporting, joined to your housing management system.
Treat each home as the parts it is made of. Roofs, kitchens, boilers and windows each carry their own cost, life and depreciation, set up to match the components in your housing system.
Component accounting
Every contractor invoice is checked against the subcontractor's verified status, the deduction is worked out on labour only, and the monthly CIS return is ready when you are.
CIS on every invoice
Open APIs link ActiveF to ActiveH or any other housing or asset management system, so repairs, rents and property records reach the ledger without rekeying.
Talks to your HMS
Making Tax Digital, PAYE and RTI, a full audit trail for tax computations, and management and statutory accounts from standard reports.
Every penny traced
One invoice, three jobs
Purchase invoice PI-20418
| Line | Amount |
|---|---|
| Labour, roof recover | £4,800.00 |
| Materials | £1,950.00 |
| VAT 20% | £1,350.00 |
| CIS deduction, 20% of labour | −£960.00 |
| Pay supplier | £7,140.00 |
Check a CIS deduction
CIS comes off the labour, never the materials, plant hire or VAT, at a rate set by the subcontractor's status with HMRC. ActiveF does this on every invoice. Try one here.
Nine modules
Each part does its own job and posts to the same general ledger, so the board pack and the statutory accounts come from one set of numbers.
- Purchasing
- Purchase-to-pay from start to finish: supplier records and a supplier portal, automatic invoice recognition, CIS checks, approvals, alerts and BACS runs.
- Sales ledger
- Order-to-cash with a customer portal for B2B and B2C, Direct Debits, debt management and links to the payment platforms you already use.
- Fixed assets
- Component accounting with automatic depreciation and amortisation, kept in step with your housing or asset management system.
- General ledger
- Postings land in the income statement and balance sheet automatically, with intercompany entries handled for group structures.
- Reporting and analysis
- Dashboards and task lists for every user, quick queries, standard management and statutory reports, and BI integration if you want it.
- Treasury
- Cash book management, financial instruments and asset valuations in the same system as the ledgers.
- Tax and MTD
- Making Tax Digital, CIS, PAYE and RTI, with a full audit trail behind every tax computation.
- Forecasting and budgeting
- Business forecasts and budgets down to project ledger level, with APIs to feed them from your management systems.
- HMS integration
- APIs for any housing or asset management system, built by people who know how finance and operations meet in housing.
Three packages, 5 add‑ons
Purchasing
Accounts payable on its own, for teams who want to start with supplier invoices and CIS.
Accounting
Accounts payable and receivable, customer quoting, fixed assets, banking, basic treasury, tax and standard reporting.
Accounting+
Everything in Accounting, with advanced treasury and advanced tax for larger or group organisations.
Add when you need them
Open Banking integrations. Supplier, customer and staff expenses portals. Documagix EDRM. Revaluations and consolidations. Budgeting and forecasting.
Priced for your organisation and the modules you choose.
Ask for a priceA family firm in Northwich
NorthwichCheshire
Since 1981MIS, writing software
ISO certified9001, 27001, 14001
Andy McLaughlin and his twin brother Chris own the MIS Group, a family business writing software for housing and the emergency services since 1981. ActiveF is its newest product, a finance system built around how housing associations work.
Sister companies make the ActiveH housing system and ambulance control software, and run Incline-IT, an AWS partner for social housing.
From our managing director
“Welisten
toourcustomers
and theirchallenges”
Talk to us
Ask for a demo, a price, or how ActiveF would sit beside the housing system you run today.
enquiries@activef.co.uk